Payroll Administrator
Overview
At Smile Brands, we’re more than a dental support organization — we’re a community focused on delivering Smiles for Everyone®. With a network of 600+ practices across 30 states, we empower our teams to thrive, grow, and make a real impact. If you're looking for a place where your work truly matters, you’ve found it. We are seeking a detail-oriented Payroll Administrator to join our team. In this role you'll be responsible for ensuring accurate and timely payroll processing across multiple entities, supporting compliance with payroll tax requirements, and providing excellent service to employees. The ideal candidate has strong analytical skills, thrives in a high-volume environment, and enjoys balancing accuracy with efficiency. Schedule (days/hours) Monday - Friday 7am - 3:30pm (Pacific Time)
Responsibilities
Process and prepare multi-state/entity payroll in a high-volume environment. Review and verify timekeeping records, hours worked, deductions, and adjustments. Ensure compliance with payroll tax laws, wage and hour regulations, and company policies. Maintain accurate payroll records and prepare reports for management and audits. Reconcile payroll data, research discrepancies, and resolve issues promptly. Provide timely support and answers to employee payroll questions. Assist with internal and external payroll audits and reporting requirements. Partner with HR and Finance teams to share payroll information and resolve issues. Contribute to process improvements and documentation of payroll procedures. Qualifications 2–4 years of hands-on payroll processing or payroll administration experience in a high-volume, multi-state and/or multi-entity environment Knowledge of payroll tax laws, wage/hour regulations, and basic accounting principles related to disbursements. Proficiency with payroll software and Microsoft Office (Excel, Word, Outlook). Strong math, analytical, and problem-solving skills. Effective oral and written communication abilities. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Demonstrated customer service focus and ability to resolve employee issues. Continuous improvement mindset with experience supporting process enhancements. Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
Experience with UKG HRIS/payroll system. Compensation $25 - $28/hr
About Us
Benefits are determined by employment status/hours worked and include paid time off (“PTO”), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone!® Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at [email protected]