[Remote] Docketing Administrator (Flexible Location)
Note: The job is a remote job and is open to candidates in USA. Proskauer Rose LLP is a leading global law firm known for its pragmatic and business-savvy approach. They are seeking a Docketing Administrator to provide support in all aspects of docketing, maintain patent deadlines, and ensure accuracy in patent filings.
Responsibilities
- Maintain docketing database (Foundation IP) for all patents in U.S., PCT and foreign countries
- Work with attorneys and patent assistants, paralegals and foreign filing teams throughout all aspects of the patent filing process
- Manage and maintain internal patent docketing deadlines using electronic database and review previously entered data for accuracy, making corrections when necessary
- Handle docketing projects as assigned
- Review and process all incoming patent mail, including docketing dates and action reminders, from the U.S. Patent and Trademark Office (“USPTO”), Patent Cooperation Treaty (PCT), and foreign associates
- Correspond with foreign associates regarding docketing discrepancies and/or special projects, including transfers
- Review all filings to be submitted to the USPTO for completion and accuracy of format
- Monitor docketing finals report; send reminders to the legal team; follow up regarding all finals deadlines that have not been cleared each day; communicate to management all outstanding items
- Monitor and pay US and foreign maintenance fees and annuities using docketing system and 3rd party service provider
Skills
- Bachelor's Degree
- A minimum of 3 years of docketing experience in a fast-paced law firm environment
- Experience with global patent prosecution practice
- Strong attention to detail and ability to manage multiple tasks simultaneously and meet deadlines with minimum supervision
- Sound judgment and ability to respect, protect and maintain highly confidential and sensitive information
- Ability to quickly and proactively identify problems and develop solutions
- Work independently and escalate concerns when needed
- Excellent interpersonal, organizational and communication skills, and ability to communicate effectively, both written and verbal
- Must work well in team environment and maintain a positive team atmosphere
- Strong technical skills in Microsoft Word, Excel, and patent docketing software
- Willingness and flexibility to work overtime as needed
- Experience with life sciences-based patent prosecution strongly preferred
- Annuity monitoring and payment experience a plus
- EPCT and Foundation IP experience a plus
Company Overview
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