[Remote] Executive Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Certainty Home Lending is a company dedicated to simplifying the home mortgage process through personal attention and expertise. They are seeking a highly organized Executive Administrative Assistant to provide administrative support to senior leadership, manage calendars, coordinate meetings, and assist with project management.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders
• Organize, prioritize, and summarize incoming communications, including emails, meeting requests, and other correspondence
• Coordinate virtual meetings, conference calls, and executive events, ensuring all logistics and materials are prepared in advance
• Prepare agendas, meeting materials, presentations, and follow-up action items
• Assist with travel arrangements and expense reporting as needed
• Support day-to-day administrative operations and special projects for executive leadership
• Track divisional initiatives, action items, and project timelines to help ensure priorities remain on schedule
• Coordinate with internal teams and external partners to facilitate communication and follow-through on key initiatives
• Maintain confidentiality when handling sensitive business information
• Provide general administrative support to additional executives as business needs evolve

Skills

• 1–2 years of experience in an administrative, executive assistant, coordinator, or related support role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks and manage competing deadlines
• Self-motivated, resourceful, and comfortable working independently in a remote environment
• Professional demeanor and ability to handle confidential information with discretion
• Proficiency with Microsoft Office Suite and common business collaboration tools
• Strong follow-up and project coordination skills
• Experience supporting multiple stakeholders is a plus
• Project management or project coordination experience is preferred but not required
• Associate's or Bachelor's degree preferred

Company Overview