[Remote] Recruiting Coordinator

Note: The job is a remote job and is open to candidates in USA. Waylin Partners is a full-service Office of the CFO advisory firm focused on private equity portfolio companies. They are seeking a Recruiting Coordinator to support hiring efforts by ensuring a great candidate experience, organizing hiring processes, and maintaining candidate data and pipelines.

Responsibilities

• Run proactive sourcing on LinkedIn Recruiter for active roles
• Draft and send personalized outbound messages; manage follow-up cadences
• Build and maintain talent pipelines for recurring roles across service lines
• Schedule interviews across time zones, balancing candidate and senior leader calendars
• Manage the full lifecycle: confirmations, reschedules, links, prep materials, follow-ups
• Serve as the primary point of contact for candidates throughout the process
• Maintain candidate data and stages in the ATS; keep the system clean and accurate
• Generate weekly recruiting reports — open roles, pipeline health, time-to-fill, funnel metrics
• Audit and improve ATS workflows as we scale
• Own the candidate experience from first outreach through offer and onboarding handoff
• Send timely, thoughtful communications at every stage
• Collect candidate feedback and surface trends to the TA team
• Provide white-glove coordination for partner-track and executive searches
• Schedule across senior leadership calendars with discretion
• Prepare interview materials, scorecards, and debrief sessions
• Manage job postings across LinkedIn, Indeed, niche boards, and the careers page
• Coordinate with recruiting agencies and search partners on active mandates
• Process referral submissions and support employer branding initiatives

Skills

• 2–5 years in recruiting coordination, talent acquisition, HR ops, or executive support
• Exceptional organizational skills; never drops a thread
• Comfortable working with senior executives with confidence and discretion
• Tech-fluent: ATS (Greenhouse, BreezyHR, etc.), LinkedIn Recruiter, Teams, PPT
• High EQ; treats every candidate like the firm's reputation is on the line
• Self-motivated and accountable in a remote-first setting
• Recruiting experience in professional services, financial services, or PE-backed firms
• Exposure to executive search

Company Overview