VA Onboarding Specialist (Remote)

Overview

GovCIO is currently hiring for a VA Onboarding Specialist to support a large IT enterprise contract. This position will be remote. In this role, you will manage the full spectrum of contractor administration: screening incoming personnel against labor category requirements, coordinating with VA approving officials, administering PIV card sponsorship, provisioning system access, tracking training and compliance obligations, and executing offboarding procedures. You will serve as the primary liaison between the contract team and the Contracting Officer’s Representative(COR), ensuring daily approvals, issue resolution, and documentation integrity are maintained at all times. This is not a passive administrative role. It requires someone who can proactively monitor multiple contractor timelines simultaneously, navigate federal onboarding protocals, handle sensitive personally identifiable information (PII) with discretion, and communicate clearly with stakeholders ranging from new hires to senior VA representatives. The ideal candidate brings a blend of systems proficiency, compliance awareness, and people first communication skills.

Responsibilities

Contractor Onboarding & Vetting

• Review and validate incoming contractor resumes against applicable labor category requirements, ensuring alignment with contract specifications prior to submission for approval.
• Coordinate with designated approving officials throughout the vetting and clearance process, tracking status and resolving bottlenecks to keep onboarding timelines on track.
• Draft and distribute professional welcome correspondence to newly approved contractors, initiating their VA onboarding experience and setting clear expectations for next steps.
• Perform quality assurance reviews on all documentation submitted by incoming contractors, verifying completeness, accuracy, and compliance before processing.
• Establish and maintain contractor profiles in the Account Provisioning/Deprovisioning System (APDS), ensuring data accuracy from the point of entry.
• Administer PIV card enrollment sponsorship for new contractors entering the VA environment, coordinating with VA physical security and identity management stakeholders as needed.
• Monitor each contractor’s onboarding progress against defined milestones, proactively identifying and resolving issues that could delay a contractor’s ability to begin work.
• Ensure every contractor successfully obtains all required items prior to or at time of start, including: Personal Identity Verification (PIV) card, Government-Furnished Equipment (GFE) laptop, and