Virtual Assistant - Accounting Specialist

This is a remote position. We’re looking for a meticulous and tech-savvy Virtual Accounting Specialist to join our growing team. If you excel in structured, detail-driven environments and enjoy ensuring financial accuracy for clients, this role is for you. You’ll start by managing core accounting functions—handling day-to-day bookkeeping, performing reconciliations, and managing accounts payable/receivable—while ensuring every financial record is precise and compliant. As you master your core responsibilities, you'll have the opportunity to take on more complex challenges, such as assisting with month-end and year-end closing, generating in-depth financial reports, and helping to streamline accounting processes for our clients. This is an excellent opportunity for an accounting professional eager to grow into a trusted financial partner who combines technical expertise with strategic insight to support client success.

Key Responsibilities

Core Bookkeeping & Accounting Execute day-to-day bookkeeping and accounting tasks with exceptional accuracy for our diverse clients. Manage the full cycle of accounts payable and receivable, including invoice processing, payment tracking, and collections. Conduct routine bank and credit card reconciliations to ensure all financial transactions are accounted for and properly posted. Record financial data promptly and accurately across multiple accounting platforms. Financial Reporting & Closing Support month-end and year-end closing procedures to ensure timely and accurate financial reporting. Prepare standard financial statements (P&L, Balance Sheet) and create ad hoc reports as requested by clients or internal teams. Analyze financial data to provide clear updates and answer queries from clients and management. Client & System Management Serve as a reliable accounting contact for clients, communicating proactively and professionally to clarify financial information. Maintain pristine and organized financial records within various accounting platforms like QuickBooks, Xero, and SAP. Utilize cloud-based tools to collaborate effectively in a fully remote environment. Compliance & Data Integrity Uphold strict compliance with relevant accounting standards and individual client policies. Guarantee the confidentiality and security of all sensitive financial information at all times. Ensure the integrity of financial data through regular reviews and validation.

Requirements

Required Qualifications 2–3+ years of proven experience in an accounting or bookkeeping role, with a strong portfolio of managing financial records. Hands-on proficiency with major accounting platforms such as QuickBooks and Xero is essential. Experience with SAP, NetSuite, FreshBooks, or Zoho Books is a strong plus. Strong understanding of core accounting principles, procedures, and best practices. Exceptional attention to detail and organizational skills, with the ability to maintain high accuracy under deadlines. Excellent communication skills (both verbal and written), capable of explaining financial concepts clearly to clients. Proactive and self-motivated, with a demonstrated ability to work independently, manage multiple tasks, and meet deadlines in a remote setting. High level of integrity and discretion when handling confidential financial data. Ability to work independently and maintain high performance in a fully remote environment, aligned with US time zones. Bachelor’s degree in Accounting, Finance, or a related field is preferred but not required.

Benefits

Employee Benefits Health and Wellness: Comprehensive HMO coverage for you and your dependents. Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future. Financial Flexibility: Virtual Credit Card for added convenience and purchasing power. Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time. Government Benefits: Full support for required government benefits. Supplemental Pay Types 13th Month Salary: A festive bonus to celebrate the year’s hard work. Overtime Pay: Compensation for your extra effort and time. Night Differential: Additional pay for working late hours or shifts. Incentives: Performance-based incentives to reward your contributions and achievements.