Temporary Event Coordinator
Building Skills NY (BSNY) is a nonprofit that helps underemployed New Yorkers build meaningful careers. They are seeking an organized and enthusiastic Event Coordinator to support the planning of their fall fundraiser on a part-time contract basis.
Responsibilities
- Track RSVPs via various channels (e.g., email, phone, online ticket sales) and maintain an up-to-date attendee list
- Correspond with confirmed sponsors and award recipients to confirm attendance and guest names
- Provide in-person support on the day of the fundraiser (October 1), including help with setup and breakdown
- Complete additional administrative tasks as needed
- Research potential raffle prizes and take-home items and conduct outreach (in-person and/or via phone/email as appropriate)
- Update event registration page with logos and program details as new sponsors and award winners are confirmed
- Draft and send invitations and network reminders via email marketing platform
- Draft acknowledgment letters to sponsors, individual donors, and raffle contributors
- Support the development of social media materials and pitches to local media
Skills
- Excellent communication, organizational, and writing skills
- Competency in Excel & Google Sheets
- An ability to pick up new digital platforms quickly and an understanding of when to ask for help
- Experience with email marketing platforms (e.g., Constant Contact, Mailchimp) and graphic design platforms (e.g., Canva, Adobe InDesign) is a plus
Company Overview